How to Effectively Store Business Files in Self Storage

There is nothing worse than office clutter. One of the biggest culprits is old files and documents that have likely been languishing in your backroom for decades. Old client invoices, meeting notes, and client records pile up over time, so what do you do with them, and how do you reclaim your office space? The answer is simple: self storage. If you have already taken the step to partner with a storage facility, this is for you! Learn more about how to effectively store business files in self storage here and be amazed at the space you will reveal once you make the change.

Take Stock of Your Documents

The first thing you need to do is take inventory. Go through the piles of documents you have one at a time, and check their contents. This is going to be a lot easier if you have already had an organizational system, but if you don’t it is time to create one. We will get to that in the next section. Before you do that, you need to determine what documents to discard. If the document is outdated or involves the personal information of a client who no longer works with your organization, make sure you shred the document to ensure that personal information does not get picked up. Otherwise, place it in an “active” pile of documents that keep in your rental.

Organize Your “Active Documents” By Theme

Now that you have gotten your files in “active” and “discard” zones, shred the documents you need to dispose of. Your load should considerably lighten, especially if you have gone through this process before. Now it is time to go through your “active” documents and organize them. You can organize them by theme, client, city, or state. It largely depends on the type of organization you run, the people you work with, and the services you offer. Arrange your documents according to your chosen themes. Take the piles of documents and collate them using a stapler, rubber band, or folder/binder. After that, it is time to head to your storage unit!

Stack Your Papers

When you get to your storage unit, make sure you put your documents in labeled clear bins. That way, you will know exactly what goes in which box at a glance because you can see what is inside! Make sure you stack all your boxes vertically. This will save space in the long run. Finally, organize them according to the theme you set before you came. This way, you know where everything is when you need it. If you do not have a storage unit yet, what are you waiting for? Work with us at Mini U Storage today! Contact us for more details and information. We offer self storage and even truck rentals, so call now and let us take your company’s storage to the next level!